Job Description

Assistant Procurement Coordinator The University of Southern Mississippi is currently accepting applications for the position of Assistant Procurement Coordinator. Position Details Location Gulf Coast Research Laboratory 703 East Beach Drive Ocean Springs, Mississippi, 39564 United States Division GCRL Procurement Position Type Staff Employment Status Full Time Grant Funded No Salary Range 15.82 - 18.61 Pay Grade N06 Posting Close Date Open Until Filled Job Summary The Assistant Procurement Coordinator providesprocurement functions at the Gulf Coast Research Laboratory (GCRL) incollaboration with the Procurement Coordinator under the guidance of the Directorof Procurement on the Hattiesburg campus. This position has limited official purchasing authority to legallyobligate the institution for the purpose of acquiring goods and services. This position routinely makes decisions andauthorizes purchases following all state and federal purchasing laws, withminimal direct supervision. Considerableindependent judgment is required to carry out assigned duties. Primary Duties and Responsibilities Assists in reviewing all GCRL purchase requisition requests, including advising, determining, and recommending the most appropriate and efficient purchasing method (e.g., purchase order or P-Card).Assists Procurement Coordinator as needed for various procurement functions and serves as back-up when the Procurement Coordinator is not in the office. Processes purchases for GCRL faculty and staff using primarily a Procurement Card (P-Card), but also purchase orders as needed in accordance with University and State policies and regulations. Reconciles P-Card transactions in SOARFIN as a back-up for the Receiving and Purchasing Clerk. Performs the following duties, as needed or assigned: Processes annual maintenance contracts and annual rental agreements by obtaining bids and quotes in accordance with University policies and procedures and State procurement laws. Coordinates the advertisement of bids/RFPs in newspapers as well as submits them online to OPTFM as required by the State, maintains the bid file, returns bid bonds (if applicable), prepares/issues addenda and notifies vendors of their release. Conducts public bid openings when required and prepares bid tabulations for competitive solicitations. Consults with and supports GCRL Faculty and Staff by providing proper procurement related guidance. Attends professional development and continuing education opportunities to maintain proficiency with the Mississippi DFA Procurement Manual regulations and processes and periodic DFA notifications, construction bid laws, and the ITS (information technology) rules and regulations. Maintains certification with the Certified Mississippi Purchasing Agent (CMPA) training course and renews CMPA status every five years. Distributes and files purchase orders and other documentation as required. Archives procurement paperwork using electronic storage systems, including but not limited to, purchase orders, invoices, and purchase requisitions. Submits and tracks new vendor registration documentation. Serves as back for receiving activities for the GCRL Cedar Point campus, including receiving incoming packages, staging shipments, and coordinating package pickup/delivery. Serves as a resource to GCRL personnel in tracking Personal Services Agreements. Performs other duties as assigned. Minimum Qualifications Associatedegree in a business-related area, supply chain management, or other relatedfield, and three years related experience in purchasing, procurement andcontracts or equivalent combination of education and experience. Incumbentmust be able to successfully complete CertifiedMississippi Purchasing Agent (CMPA) training course within first year ofemployment and obtain certification. Knowledge, Skills & Abilities Adept in office systems and technology Excellent written and oral communication skills and the ability to communicate with a diverse group of individuals Ability to write reports, business correspondence, and procedure manuals; Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume; Ability to apply concepts of basic algebra and geometry, and read and interpret various data charts and graphs Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists Ability to interpret a variety of information furnished in written, oral, diagram, or schedule form Learn new concepts and apply knowledge appropriately Work with others to achieve a common goal (Teamwork) Adjust to changing workplace demands (Adaptability) Meet the needs and expectations of internal and external customers (Customer Service) Effectively demonstrate skill and ability to perform the specific job duties and tasks as defined by a job description (Technical Competence) Effectively demonstrate knowledge and proficiency with the Mississippi DFA Procurement Manual and periodic notifications, construction bid laws, and the ITS (information technology) rules and regulations. Excellent work ethic and dependability (Quality of Work) Excellent organization and time management skills (Workload Management/ Productivity) Preferred Qualifications Bachelor'sdegree from an accredited college or university. Experience in higher education or governmentalprocurement. C.P.M., CPPB, CPPO, orother nationally recognized supply chain certification. About The University of Southern Mississippi Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions. Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others. We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We're developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas of the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply. University of Southern Mississippi

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